ERASMUS+ INTERNSHIP AT THE INTERNATIONAL COOPERATION OFFICE OF SCHOOL OF ARTS AND HUMANITIES - ULISBOA, PORTUGAL

The School of Arts and Humanities - ULisboa is looking for students interested in undertaking one of the Erasmus Traineeship positions available for next academic year 2016/17 and we would appreciate your help to disseminate them among your students.

Position: Student intern in International Cooperation Office - External Relations Department

Duration: 5 to 6 months

Working hours: 6 hours per day, 5 days a week

Candidate profile: Essential knowledge, skills and experience required

Education & qualifications 
- Must be a current student enrolled on a Bachelor or Masters level degree in the fields of Languages, International Relations, European Studies or similar
- Must have good knowledge of the Portuguese Language (spoken and written) i.e. language level B1 or higher

Main responsibilities and tasks

The team is responsible for undertaking international student policy work, providing orientation events for new international students, managing the faculty’s student exchange schemes with European higher education institutions, ensuring compliance with Portuguese immigration legislation and fulfilling the terms of our sponsor license, and helping students with visa and immigration advice.

Specialist knowledge & skills
- Good knowledge of the English Language (spoken and written).
- Proficient in Microsoft Office applications, e.g.: Outlook, Publisher, Excel, Word and Power Point
- A working knowledge of EU-funded mobility programs would be useful

Interpersonal & communication skills
- Must be diplomatic in problematic situations
- Must show intercultural awareness
- Must be able to deal with people at all levels
- Ability to research information and produce concise reports on findings

Additional requirements
- Must be able to work to a high level of accuracy, and follow set procedures
- Ability to organize and deliver multiple priorities within tight deadlines
- Ability to work successfully in a small team
- Willingness to be adaptable to changing demands and deadlines

Duties of position
Working primarily with the International Students Officer, you will undertake the following main responsibilities

Administrative Support

- Answering routine enquiries from students, academics and senior management by email and in person
- Administrative support for members of the team
- Deal with incoming and outgoing post
- Photocopying and scanning of documents
- Ensuring filing systems are up to date

Student Exchanges
- Ensuring all required paperwork for outgoing and incoming students is complete
- Maintaining accurate records for incoming and outgoing exchange students
- Assisting with the organization of orientation sessions for students participating in an exchange (incoming and outgoing)
- Assisting with the arrangements for any visits from partner universities

Research
- Undertaking research into the service provided by comparable institutions to their international students
- Undertaking research into the information provided to international students pre- and post-arrival and the method used
- Supporting the conduction of any student surveys

Please, take into account that candidates must submit the CVs and letters of motivation to the email address: luisa.santos@letras.ulisboa.pt.

The deadline is 1st July 2016 (first semester) and 1st December 2016 (second semester).

Should you need further information or have any doubt, you can contact the department responsible of the proposal at internacional@letras.ulisboa.pt.

More info about the school: http://www.letras.ulisboa.pt/pt/